THE CITADEL INTELLIGENCE PLATFORM

Stop paying for 8 tools
that don't talk to
each other.

Most contractors run Procore + QuickBooks + ServiceTitan + HouseCall Pro + a CRM + spreadsheets + WhatsApp groups. We replace all of it with one system — and AI agents that actually run it.

25+
modules available
9+
AI agents
3
communication channels
∞
customization
NEVER MISS ANOTHER OPPORTUNITY

Every call answered. Every lead followed up.

You're losing $36K/year in missed calls and leads that go cold. Your receptionist costs $4,500/mo and misses 40% of calls after hours.
SofiaAI Receptionist
47 calls answered this week
Answers every call in under 1 second. Bilingual EN/ES. Qualifies leads, books appointments, routes to the right person, creates CRM records — all automatically. Your clients never hear a voicemail again. After-hours calls get transcribed and tasked for the morning.
LauraAI Sales Coordinator
23 appointments booked this week
Schedules measurements, confirms appointments 3x before the date, follows up with every lead on a timed sequence. If a client goes quiet for 3 days, Laura reaches out. If they go quiet for 7, she escalates. Nothing goes cold.
Quote BuilderPDF takeoff reader
94% faster quote generation
Upload a supplier quote PDF — AI reads every line item, calculates margins, generates a professional proposal with your branding. What used to take 2 hours takes 5 minutes.
MercuryCampaign engine
Full attribution tracking
Design email campaigns, track which campaign generated which lead, measure ROI per channel. AI writes the copy, Laura handles the follow-up when leads come in.
Every action in this module is monitored by Maximus — emails scanned, data access logged, threats blocked.
LIVE CALLS + LEADS
Sofia answered call from 305-555-1847 — new lead
Laura confirmed measurement — Mrs. Rodriguez, Tue 10am
Sofia answered call from 786-555-2910 — routed to sales
Laura sent 3-day follow-up — lead #1844, no response
GET PAID FASTER, LOSE LESS

Every invoice sent. Every dollar collected.

$47K in overdue AR because nobody chases invoices consistently. Your bookkeeper spends 20 hours/week on tasks Victoria handles in seconds.
VictoriaAI Accountant
$47K collected this month
Sends invoices the moment milestones complete. Chases overdue payments at 15, 30, 45, and 60 days with escalating urgency — each email crafted to the situation. Collection notices go to you for approval before sending. No awkward phone calls.
NTO/Lien complianceAutomated deadlines
14 deadlines tracked
Victoria tracks every Notice to Owner (45 days) and lien filing deadline (90 days from completion). She prepares the documents and alerts you days in advance. In Florida construction, one missed NTO can cost you the entire receivable.
Cash flow forecastingMonday morning briefing
Weekly WhatsApp digest
Every Monday at 8am, Victoria sends a 4-week cash flow forecast to your WhatsApp — what's coming in, what's going out, and where the gaps are. No spreadsheets. No surprises.
Expense managementReceipt scanning + reconciliation
Auto-matching engine
Employees photograph receipts — AI extracts vendor, amount, and category. Accounting uploads bank statements — AI auto-matches transactions. End-of-month reconciliation that used to take a day takes 10 minutes.
Every action in this module is monitored by Maximus — emails scanned, data access logged, threats blocked.
VICTORIA — THIS MONTH
Collected$47,200
Invoices sent14
NTOs filed3
Overdue > 60 days$2,100
PROTECT EVERYTHING

Every email scanned. Every threat blocked.

One wire fraud costs $50K+. You have zero visibility into what your employees — or your AI agents — are doing with your data.
MaximusSecurity Engine
96/100 FORTRESS score
The AI security officer that never sleeps. Monitors every outbound email for unauthorized commitments, pricing errors, and PII exposure. Scans every inbound email for phishing and social engineering. Real-time security posture score.
Email scanningPre-send gate
847 emails scanned today
Every email from every bot passes through Maximus before it sends. If the AI detects something wrong — an unauthorized discount, a commitment the company can't make, sensitive data — the email is held and the admin is alerted.
Login & access monitoringGPS + device tracking
All access within policy
Every clock-in records GPS coordinates and device fingerprint. Unusual login patterns — new device, new location, odd hours — trigger instant alerts. You always know who accessed what, from where.
Database protectionRow-level security
90/90 tables secured
Every one of the 90+ database tables has row-level security. Employees only see the data relevant to their role. Bulk exports are blocked. Access anomalies are flagged. Your data is locked down like a vault.
Every action in this module is monitored by Maximus — emails scanned, data access logged, threats blocked.
MAXIMUS SECURITY ENGINE
96/100
FORTRESS SCORE
847
Emails scanned
3
Threats blocked
90
Tables secured
RUN YOUR OPERATION FROM ONE SCREEN

Every project tracked. Every department visible.

6 different apps, 4 spreadsheets, and still no single source of truth. You're paying $2,000/mo for Procore alone.
Citadel DashboardCommand center
Real-time, always live
Real-time overview of every project, every dollar, every employee. Sales pipeline, installation schedule, accounting summary, security score — all on one screen. This is your operations center.
Project managementBetter than Procore
Full lifecycle tracking
Full project lifecycle from lead to final payment. Milestones, contracts, e-signatures, permitting, material ordering, installation scheduling, final inspection, punchlist — with AI monitoring every transition for delays.
Service ticketsDispatch + warranty
100% photo-documented
Clients call Sofia, she creates a service ticket. Otto dispatches techs via WhatsApp. Techs send photos and notes in Spanish — Otto generates English reports and uploads everything to the CRM. Zero paperwork.
Installations + permittingScheduling + compliance
Automated milestone alerts
Installation calendar with crew assignment, material readiness checks, and permit status tracking. Karen alerts you the moment a permit gets approved or a material shipment arrives. Nothing falls through the cracks.
Every action in this module is monitored by Maximus — emails scanned, data access logged, threats blocked.
Dashboard
Projects
Service
Warehouse
Active projects
23
Revenue MTD
$847K
Installations
12
Q8044 — Rodriguez residence — Installing
Q8039 — Smith office — Permitting
Q8031 — Harbor condos — Scheduled
TRACK EVERY HOUR, EVERY DOLLAR, EVERY LOCATION

Every employee visible. Every minute accounted for.

Inaccurate time sheets cost contractors $125K/year in time theft. Buddy punching. Payroll disputes. No idea where your crews are.
Time ClockGPS clock-in from any phone
GPS-verified every clock-in
Employees clock in from their phone — GPS coordinates are recorded automatically. You see exactly where every crew is right now on a live map. No hardware to install. No time cards to collect. No buddy punching possible.
Payroll integrationAutomatic calculations
Zero payroll disputes
Hours are calculated automatically based on clock-in/out records. Overtime, breaks, and time-off are all tracked. Export to your payroll provider with one click. Disputes are settled instantly — the GPS data doesn't lie.
Time-off managementRequest + approval flow
Full approval workflow
Employees request time off through the app. Managers approve or deny. Calendar shows coverage gaps before they happen. No more surprise no-shows on installation day.
Equipment trackingCheckout + return
Real-time asset tracking
Track every piece of equipment — who checked it out, when, from which warehouse. Benji (warehouse AI) sends WhatsApp reminders for overdue returns. No more lost tools or mystery disappearances.
Every action in this module is monitored by Maximus — emails scanned, data access logged, threats blocked.
LIVE CREW LOCATIONS
Crew A — Doral
Crew B — Brickell
Crew C — Coral Gables
3 crews activeGPS verified
AN AI AGENT FOR EVERY DEPARTMENT

Your team just got 10x bigger. Overnight.

Your people are drowning in repetitive tasks — emails, scheduling, reports, follow-ups — instead of doing what they were hired to do.
CenturionBot command center
9+ AI agents deployed
The central hub for your entire AI fleet. See every bot's activity, performance, and status. Toggle bots on/off. Adjust their personality and responsibilities. Monitor their email and WhatsApp communications in real time.
WhatsApp + Email + VoiceEvery channel covered
3 communication channels
Your AI agents operate across email, WhatsApp, and voice calls simultaneously. Sofia answers phone calls. Victoria sends collection emails. Otto coordinates with techs on WhatsApp. Karen sends morning briefings. All channels, one brain.
AtlasAI help & training
Instant answers, always
The built-in AI assistant that knows your entire system. Employees ask Atlas how to use any feature, look up product specs, or check South Florida building codes. It's like having a trainer available 24/7 for every employee.
Custom agentsBuilt for your business
Unlimited customization
Need an AI that handles tenant complaints? Insurance follow-ups? Patient scheduling? We build custom agents trained on your specific data, processes, and terminology. If a human does it repetitively, an AI can do it better.
Every action in this module is monitored by Maximus — emails scanned, data access logged, threats blocked.
CENTURION — LIVE FLEET
9 agents deployedAll operational
CUSTOM-BUILT FOR YOUR BUSINESS

No two Citadels
are the same.

We don't hand you 25 apps and say figure it out. We diagnose your business, select the right combination, configure every bot with your data, your processes, your terminology — and manage it for you.

General contractor
Recommended stack:
Sofia, Nike, Karen, Otto, Quote Builder, Time Clock, Warehouse, Maximus
Window & door installer
Recommended stack:
Sofia, Nike, Hermes, Quote Builder, Karen, Time Clock, Maximus
Roofing & restoration
Recommended stack:
Sofia, Nike, Otto, Service Tickets, Mercury, Time Clock, Maximus
Ready to see how much you're wasting?

Book a 30-minute Operations Briefing. We'll audit your current tech stack, show you where the waste is, and map out exactly which AI agents replace what — with projected savings.

Book your briefingBack to home
No contracts. No obligations. Just a conversation about your business.